View Position Descriptions
Parent Council Nomination
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Position Descriptions

Chair: Directs and leads the affairs of the Parent Council.

Parent Council Meetings:
● Creates monthly Parent Council agendas. Agenda items will be topics within the
appropriate realm of Parent Council, including topics that are carried over from
previous PC meetings and topics that are suggested to the Chair prior to the
meeting by reps, parents, teachers, administration or any other school body or
individual.
● Leads and facilitates Parent Council meetings in an atmosphere of integrity and
responsibility; while ensuring that all members and visitors are made to feel
welcome.
● Begins each meeting with lighting the candle and a verse and a recitation of the
mission of Parent Council and Code of Conduct.
● Keeps each meeting orderly by calling on people who want to speak and
attending to the time allotments for each agenda item.
● Allots time in each meeting’s agenda for members to bring up topics
appropriate to the sphere of Parent Council, but were not placed on the agenda
ahead of time. Limits such discussions to this time allotment so that the
on-going business of the group is not disrupted; and if necessary, to carry any
topics over as regular agenda items at future meetings.

Leadership:
● Works collaboratively with the Parent Council to determine and set yearly goals
and mission alignment.
● Provides a strong sense of leadership to the Parent Council.
● Conducts and facilitates an annual review and evaluation of Parent Council
documents.
● Ensures that each class has representation.
● Ensures that new leadership team members are given a copy of Parent Council
documents when they begin their term of office.
● Keeps accurate records and maintains them in the Chair’s binder.
● Reviews and ensures that accurate meeting minutes are posted and distributed.
● Reviews the annual and monthly budget for accuracy.
● Communicates with governing bodies; and as such serves as liaison to the
Administration and regularly attends Board Meetings.
● Participates in special session meetings with other leadership bodies or chairs
or other organizations as needed.
● Communicates information back to Parent Council from any meetings.

Co-Chair: Assists the Chair.
● Reports to the Chair
● Works with the duties of the chair as needed.
● Attends all Parent Council meetings.
● Maintains an active role with all of the Parent Council team leads.

Records and disseminates the business of the Parent Council.
● Reports to the Chair.
● Attends all Parent Council meetings; providing copies of the agenda, minutes
and sign-in sheet for meeting attendance.
● Keeps accurate minutes; verifies minutes with Chair.
● Posts and distributes meeting minutes at least one week prior to the next
meeting.
● Keeps two sets of minutes; one to be kept in electronic form on the DMS
webpage, one to be kept in the Secretary’s binder.
● Acts as time-keeper at meetings.
● Updates Parent Council documentation or other documents as needed.
● Determines voting eligibility through attendance records for funding voting
meeting.

Records and disseminates the financial business of the Parent Council.
● Reports to the Chair.
● Attends all Parent Council meetings and provides financial reports.
● Regularly communicates with DMS Accounts and Aspire about monthly Parent
Council financials.
● Distributes monthly financials to the secretary at least one week prior to the
next meeting.
● Keeps financial records in a Treasurer’s binder.
● Assists is the preparation of the annual Parent Council budget.
● Facilitate purchase of Scrip Cards to facilitate planned activities

: Inspires and supports community building and outreach.
● Reports to the Chair.
● Provides the Communications Liaison with flier and announcements and
pertinent Hearts Team information to be posted in both print and electronic
format (Bee, Bloom, FB, Instagram, ParentSquare & school site).
● Attends all Parent Council meetings.
● Supports community building by organizing the quarterly Parent Council Socials
● Supports and inspires efforts that build community. For example, any Project
Teams, such as a Welcoming Committee, Hope and Help Committee, hospitality
committee, etc.
● Provides warmth and welcome at the Parent Council meetings.
● Secures room, childcare, refreshments (for nights with CR meetings also), and
welcomes members.
● Recognizes volunteers and their contributions to our community, by helping to
plan and organize an annual Volunteer Appreciation effort, alongside the Hands
Team.
● Provide a monthly report at least one week prior to each regularly scheduled
meeting.
Revised and updated 2020-07-02
● Provide a monthly report to Parent Council on initiatives and information;
including dates and details of upcoming events.
● Provide a budget request to Treasurer by March 1st for following year

Inspires and encourages volunteerism and community
engagement to do the work of the school.
● Reports to the Chair.
● Provides the Communications Liaison with flier and announcements and
pertinent Hands Team information to be posted in both print and electronic
format (Bee, Bloom, FB, Instagram, ParentSquare & school site).
● Attends all Parent Council meetings.
● Encourages volunteerism by organizing quarterly Community Work Days.
● Inspires and supports community engagement through Project Teams to do
focused work; for example, a Recruitment Team, etc.
● Initiates and helps select members to participate on the Recruitment Team to
identify and solicit potential candidates for leadership positions for the
upcoming school year.
● Recognizes volunteers and their contributions to our community, by helping to
plan and organize an annual Volunteer Appreciation effort, alongside the Hearts
Team
● Provide a monthly report at least one week prior to each regularly scheduled
meeting.
● Provides a monthly report to Parent Council on initiatives and information;
including dates and details of upcoming events.
● Provide budget request to Treasurer by March 1st for following year

Inspires and supports the academic interests of our community
and our classrooms.
● Reports to the Chair.
● Provides the Communications Liaison with fliers and announcements and
pertinent Heads Team information to be posted in both print and electronic
format (Bee, Bloom, FB, Instagram, ParentSquare & school site).
● Attends all Parent Council meetings
● Identifies opportunities for Parent Council to provide teacher support and
appreciation; for example Parent Teacher Conferences, Teacher Appreciation
Day, Holiday cards etc.
● Trains, supports, mentors, and facilitates communication with the Class
Representatives.
● Leads and facilitates the Class Rep meeting in an atmosphere of integrity and
responsibility; while ensuring that all Reps feel welcome and heard.
● Creates agendas for the Class Rep meetings.
● Creates and disseminates agendas and relevant documents one week prior to
the meeting to all Class Reps.
● Maintains and updates a database of Class Rep contact information.
Revised and updated 2020-07-02
● Works with classroom teachers and current Class Reps to identify and recruit
potential Class Reps for the upcoming year.
● Provide a monthly report at least one week prior to each regularly scheduled
meeting.
● Provides a monthly report to Parent Council on initiatives and information;
including dates and details of upcoming classroom events and community
education events.
● Provide budget request to Co-Chair by March 1st for following year
Humble Hive
● Reports to the Chair.
● Provides the Communications Liaison with flier and announcements and
pertinent Humble Hive information to be posted in both print and electronic
format (Bee, Bloom, FB, Instagram, ParentSquare & school site).
● Attends all Parent Council meetings.
● Encourages parent education by organizing monthly Humble Hive education
events.
● Inspires and supports parent education through Project Teams to do focused
work; for example, a book club, parent field trips, etc.
● Provide a monthly report at least one week prior to each regularly scheduled
meeting.
● Provides a monthly report to Parent Council on initiatives and information;
including dates and details of upcoming events.
● Provide budget request to Treasurer by March 1st for following year